Overview
The Sternberger PTA is 100% made up of volunteers. We are governed by a Board of Directors and various committees help us implement and carry out our mission and goals. Below we have outlined each position within the Sternberger PTA that helps make our vision a reality.
Board of Directors
The Board of Directors consists of our Elected Officers (President. Vice President, Secretary, Treasurer), a Teacher Representative, up to three At-Large Members, the School Principal (or their representative) and our Standing Committee Chairs.
Elected Officers
Elected Officers are members of the Board of Directors, attend board meetings (four annually), vote and are counted in the quorum for Board of Director meetings. The only positions on the PTA that must be elected are the President, Vice President, Secretary and Treasurer. Only one person may be elected to serve in any one office; Co-Officers and Assistant Officers are not allowed. No one can serve in more than one elected position. All Elected Officer positions have a term limit of one year. A person may serve two consecutive full terms in the same office but cannot serve more than two consecutive full terms in the same office.
President
The President is the leader and key contact of the Sternberger PTA. The President is one of three authorized check signers and is the required signatory for all contracts that have been approved by the Board. This role serves as the liaison between the PTA and the Sternberger administration and staff and fosters an environment where family engagement is encouraged and respected. The President directly oversees Advocacy, Audit, Communication, Finance, Fundraising, Membership and Programs & Events Committees.
Vice President
The Vice President works with the President to keep our PTA running smoothly. The VP is one of three authorized check signers. The VP is expected to learn the role and responsibilities of the President and performs the duties of the President in their absence or inability to serve. The VP is the Chair of the Nominating Committee and directly oversees our Volunteers, Events, Programs & Enrichment, Appreciation and Nominating Committees. This role has a one-year term limit, with the expectation that this person will take on the role of President during the following school year.
Secretary
The Secretary records the minutes of all general membership and Board of Directors meetings and ensures critical documents related to the Sternberger PTA are maintained (digitally) to compliance as outlined in our bylaws and in other legal guidance. This role sends out meeting reminders and distributes other information related to Board meetings.
Treasurer
The Treasurer collects, deposits and maintains accounts of all funds of this PTA in approved depositories and disburses funds in accordance with the annual budget adopted by the Sternberger PTA, and maintains records identifying the purpose and payee of all disbursements. The Treasurer is one of the three authorized check signers. This role ensures compliance with tax, regulatory, non-profit and insurance laws; maintains a current and accurate record of income, expenditures, assets and liabilities; files all required tax forms and reports in a timely manner; and prepares a year-end financial report.
Standing Committees
Chairs of standing committees are members of the Board of Directors, attend board meetings (four annually), vote and are counted in the quorum for Board of Director meetings. Standing committees carry on the work of the PTA on an ongoing, year-long basis. Each Standing Committee Chair is responsible for overseeing several special committees that fall under their focus.
The decision is intentionally left for individual unit PTAs to decide which committees are standing committees versus special committees to offer PTAs flexibility in determining the best way for it to carry out the PTA mission with the exception of the three required* standing.
Advocacy* Committee Chair
The Advocacy Chair informs our members about education issues, North Carolina PTA legislative goals and important issues related to the health and education success of our children. The Advocacy Chair partners with the Communication Committee to get members involved, informed, and engaged. This role helps members understand where they can go for information and become effective advocates. The Advocacy Chair oversees the GCCPTA Liaison.
Appreciation Committee Chair
The Appreciation Chair manages all appreciation events and activities and liaises between all our Appreciation Special Committees and the Board of Directors. This role directly oversees the Awards, Secret Owls, Teacher’s Appreciation, Teacher’s Lounge, Teacher Wish Lists and Welcoming Special Committees and may be needed to perform their responsibilities if another volunteer has not been identified.
Audit Committee* Chair
The Audit Chair, along with the two other Audit Committee members, conduct monthly reviews of bank statements and supporting documents to acknowledge that expenditures are consistent with the approved budget. This role oversees the annual financial audit (June), summarizes their findings in a report, makes recommendations as needed, relays audit information to the board, and files the report with the NCPTA. The Audit Committee is overseen by the Financial Committee Chair.
Communication Committee Chair
The Communication Chair ensures all PTA information, events, and activities are communicated in a broad, accurate, and timely manner and reviews all PTA communication to ensure compliance with Sternberger PTA communication guidelines. This role partners with the Advocacy and Programs & Enrichment Committees on ways to engage Sternberger staff, families, and the community to get them involved, informed, and active. The Communication Chair oversees the Marketing, Newsletter, Photography, Social Media, and Website Special Committees and may be needed to perform their responsibilities if another volunteer has not been identified.
Events Committee Chair
The Events Chair manages all PTA events and is the liaison between all our Events Special Committees and the Board of Directors. This role directly oversees the Special Committees for our Fall Carnival, Winter Dance, 5th Grade Graduation, Spring Fling - Ice Cream Social and Kindergarten Community and may be needed to perform their responsibilities if another volunteer has not been identified.
Finance Committee Chair
The Finance Chair ensures the association is in good financial health, in good standing with the IRS and other government authorities and protects PTA assets by making sure PTA resources are used appropriately. This role helps identify responsible individuals to serve on the Audit Committee, directly oversees the Audit and Grants Committees, and may be needed to perform their responsibilities if another volunteer has not been identified.
Fundraising Committee Chair
The Fundraising Chair is responsible for assessing the fiscal needs of the PTA and determining practical fundraising activities and targets for the year. The Fundraising Chair manages all fundraising campaigns and activities and is the liaison between all our Fundraising Special Committees and the Board of Directors. This role directly oversees BERTHA (Spirit Rock), Incentives, Owls on the Run, Restaurant Nights, Skate Nights, and Spirit Wear Store Special Committees and may be needed to perform their responsibilities if another volunteer has not been identified.
Membership Committee Chair
The Membership chair develops and deploys year-round membership recruitment and retention plans and represents membership efforts at PTA events and activities. This role coaches other PTA leaders on PTA mission and membership goals. This role may be needed to perform their responsibilities if another volunteer has not been identified.
Nominating Committee* Chair
The Nominating, along with two other Nominating Committee members, identifies talented, motivated and responsible individuals to serve as PTA officers for the upcoming school year. The Nominating Chair collaborates with Communication and Membership Committees to engage PTA general membership and solicit suggestions for officer nominees. This role is responsible for preparing the Sternberger PTA Slate of Nominees for Officers and resides over the Officers Elections during the last PTA general membership meeting of the fiscal year.
Programs & Enrichment Committee Chair
The P&E Chair manages all PTA programs and enrichment and is the liaison between all our Programs & Enrichment Special Committees and the Board of Directors. This role directly oversees the Beautification, Cultural Arts, Learning Garden, PTA Healthy Lifestyles, Reflections, School Store, STEM + Families, Walk, Bike & Roll to School and Yearbook Special Committees and may be needed to perform their responsibilities if another volunteer has not been identified.
Volunteer Committee Chair
The Volunteer Chair ensures volunteers can be acquired and trained in a timely manner for all PTA activities and events and school coordinated events and activities funded by the PTA. This role is the liaison between all our Volunteer Special Committees and the Board of Directors. The Volunteers Chairs directly oversees the HOOT and Class Parent Liaison, the Media Center Committees and may be needed to perform their responsibilities if another volunteer has not been identified.
